Meeting 08.12.2025

Attendees

Markus
Alfons
Ben
Christoph Schreiner
Hannes
Maiia
Patrick
Paul
Justus
Andrei
Johannes

Not here:

Chris(toph) Kraus

Not here (excused):

Liza (excused)
Moritz (excused)
Richard (excused)

Buddies

Andrei & Maiia
Patrick & Alfons
Christoph & Liza
Ben & Chris
Moritz & Paul
Johannes & Richard
Justus & Hannes

Success Partners

Maiia & Moritz (Frontend)
Ben & Alfons (Frontend)
Hannes & Johannes (DevOps)
Liza & Paul (PM)
Richard & Chris (Tooling)
Christoph & Andrei (Testing)
Patrick & Justus (Backend)

Agenda

09:00 start
meeting notes: Patrick
release successful, important changes for devs:
- MODE must be added to backend/.env
- going forward, MRs or issues that affect the guided tour must include descriptive text in release notes
  - update about it will follow next week
- rebase/fix MRs after release
retrospective (Andrei) upgrades
who wants an epic?
1.0.0 decisions:
- JSON: let us try to migrate away from JSONB
- migrate from floats
- squashing migrations -> yes
1.0.0 release goals:
- release name: solid foundation
- migrations, database cleanup: to be finalized for 1.0
- further technology upgrades: to be continued
- bug fixes also continue on 1.0.*
- infrastructure: staging release procedure
status report, blocks
efficient MRs reviews:
- tag MRs as must/should have accordingly to issue
- ask Markus:
  - again set "please merge" if it was "please merge" before
  - if it maybe should be tagged as release critical (if it is according release goals)
invited Wednesday for A&M in HS-1:
- write Markus if interested
- 08:15 guided meditation
- 10:15 painting
- 12:15 shaking meditation
contributions in thesis:
- is similar to related work:
- you formulate it in a way how it relates to your thesis, if possible.
- You wouldn't say "implemented unrelated features in PermaplanT", but simply "implemented ... in PermaplanT".
repository renames
retrospective
status report, blocks
repository renames
Development Board:
- Alfons
- Andrei
- Ben
- Chris(toph) Kraus
- Christoph Schreiner
- Hannes
- Johannes
- Justus
- Liza
- Maiia
- Moritz (not here)
- Patrick
- Paul
- Richard (not here)
- Tasks for Everyone

Outlook

Warme Dusche:
- Andrei
- Paul
(after 1.0) tech talk (frontend/backend coordination):
- map overview sorting
going forward, MRs or issues that affect the guided tour must include descriptive text in release notes

Tasks for Everyone

Tasks to be done until latest Thursday 11.12.2025 23:59:

Regular Tasks
1.0 release critical, goals:
- review MRs
- do cleanup etc.

Talks

Next Talks
- Johannes: open telemetry (15.12.)
- Christoph Schreiner (15.12., final thesis presentation, developer-central)
- Ben (15.12, FLOSS refactoring on library upgrades)
later upcoming talks:
- Chris(toph) Kraus (any date not next week, developer perspective of e2e tests)
- Hannes (January?, Debugging Nextcloud Images)
- Moritz (any time fine, pitfalls about pagination&endless scrolling)
- Patrick (TBD)
- Richard (TBD pipeline, dev-centric or architecture)
done talks:
- Maiia (27.10. socratic questioning on RQ)
- Liza (03.11.2025, PM)
- Paul (10.11., Running Meetings That Don't Waste Time)
- Alfons (17.11., methodology)
- Justus (24.11., Debugging+Logging in the Backend)
- Andrei (01.12., performance, RQ, Method)

Raab, Markus: 21 Müller, Alfons: 17 Bachinger, Paul: 10 Mokshantseva, Elizaveta: 6 Muth, Moritz: 4 Dinu-Coreth, Andrei Cristian: 3 Graßl, Patrick: 3 Weilguni, Justus: 3 Ziehengraser, Johannes Leonhard: 2 Kraus, Christoph: 1 Kuzmishyna, Maiia: 1 Schlegel, Ben: 1 Schreiner, Christoph: 1 Zettl, Hannes: 1

Issue progress (status changes + closed)/ total assigned

Bachinger, Paul: 7/12 Dinu-Coreth, Andrei Cristian: 4/8 Graßl, Patrick: 1/4 Kraus, Christoph: 5/9 Kuzmishyna, Maiia: 6/8 Mokshantseva, Elizaveta: 5/13 Muth, Moritz: 5/10 Müller, Alfons: 5/13 Raab, Markus: 2/3 Schlegel, Ben: 0/9 Schreiner, Christoph: 4/8 Weilguni, Justus: 6/11 Wutscher, Richard: 0/4 Zettl, Hannes: 0/3 Ziehengraser, Johannes Leonhard: 0/4 Total: 50 / 119

Did Not Approve Last Meeting Notes In Time

Chris(toph)
Richard

Meeting Notes

09:00 start
meeting notes: Patrick (Backup: Johannes)
release successful, important changes for devs:
- MODE must be added to backend/.env
- going forward, MRs or issues that affect the guided tour must include descriptive text in release notes and tick checkbox
- Paul will rebase MRs (already happened)
retrospective (Liza) (not here)
questions:
- Q: who wants an epic? A: two people
- Q: squash migration? A: yes
- Q: lodash? A: yes
1.0.0 decisions:
- JSON: let us migrate away from JSONB
- migrate away from floats
- -~~BIGINT will be done later~~
- squashing migrations
1.0.0 release goals:
- release name: solid foundation
- migrations, database cleanup: to be finalized for 1.0
- further technology upgrades: to be continued
- infrastructure: staging release procedure
- bug fixes also continue on 1.0.*
efficient MRs reviews:
- check Andrei's and Paul's MRs so that they can finish
- tag MRs as must/should have accordingly to issue
- ask Markus if MRs maybe should be tagged as release critical (if it is according release goals)
- again set "please merge" if it was "please merge" before the release (Markus accidentally removed "please merge" without looking at the MRs)
invited Wednesday for A&M in HS-1:
- write Markus if interested
- 08:15 guided meditation
- 10:15 painting
- 12:15 shaking meditation
retrospective (Andrei)
contributions in thesis:
- state what has been done and sell your work. The reader doesn't know whether a contribution is of relevance so use the opportunity to sell your work.
- one can do a whole "why is this RQ relevant" etc. but stating contributions is easier
- Markus will give feedback to MRs in submission
- is similar to related work:
  - you formulate it in a way how it relates to your thesis, if possible.
  - You wouldn't say "implemented unrelated features in PermaplanT", but simply "implemented ... in PermaplanT".
status report, blocks
- Alfons:
  - did manual testing last week
  - tasks are clear and no blocks
- Andrei:
  - had less time last week
  - continue tasks and writing
- Ben:
  - no new blockers
  - working on issues
- Chris(toph) Kraus (not here)
- Christoph Schreiner:
  - no external blockers but open questions
  - database data needs refinement/reworking
  - biologist will be available for questions (already contacted)
- Hannes (not here)
- Johannes:
  - good week and progress
  - setting up staging environment
  - QoL improvements in infrastructure
  - telemetry data next week perhaps
- Justus:
  - request update (azp & aud) will be tested on the staging infrastructure
- Liza (not here)
- Maiia:
  - less time last week
  - bug not reproducible hence not fixable
- Moritz (not here)
- Patrick:
  - no blocks currently
- Paul:
  - very good progress, hence many MRs which need reviews
  - MRs with minor changes might be fast tracked
- Richard (not here)
repository renames
- will hardly influence developers
- infrastructure and permaplant repositories will be unified
retrospective:
- overall mood is pretty good
- the team is helpful and the progress pace is good, many infrastructure issues - further investigation?
- some improvements for project management fe. cleanup of old issues and Mrs
- link: https://bbb.permaplant.net/bigbluebutton/presentation/4012c26140cb7f68e9deac0851b48a919c0849d8-1765180597777/4012c26140cb7f68e9deac0851b48a919c0849d8-1765180597777/c2680c2a1ecf2b75671bbc9ca315734ea1a19648-1765187508593/pdf/503fqmsv6gpatxvt/annotated_slides.pdf
Development Board:
- Alfons:
  - database cleanup: Gamification etc. can be removed
  - ensure migrations are future-proof: change to uuidv7 before the release
    - Investigation will be done with focus on scalability by Andrei
  - JSON: write the remaining migration, decision text can be finished later
  - Nextcloud folder decision: Hannes was added for expertise
  - All tickets are clear and manageable within the week.
- Andrei:
  - some tickets still need reviews
  - improve assess from validation:
    - clarified what to do
    - UTF-8 will be checked for risks and validation
    - issue was split for the database perspective
    - frontend check will probably be enough
  - base layer issue: backend will be done so that it is unblocked
  - All clear and manageable within the week.
- Ben:
  - TanStack ticket needs review
  - Upgrade Node.js is blocked and removed from iteration
  - pagination fix is clear, MR will follow
  - map freeze with canvas rendering (#2297):
    - is a leftover change from christoph,
    - ticket is clear
  - type error:
    - a commit broke it again
    - error was affecting users before
    - consequences aka possible future bugs are unclear yet
  - bug fixes are to be done before the React upgrade
- Chris(toph) Kraus (not here)
- Christoph Schreiner:
  - Scraper has priority this week
  - simplify and consolidate scraper documentation: is already review ready
  - text replacements: important but not related to constraints
  - database constrains: capitalization is relevant for the scraper
  - Tickets are clear and manageable within the week.
- Hannes:
  - decisions will be made after staging is done
  - Input is required for ticket 2194
  - decision on nextcloud folder structure:
    - check what works for sharing with new group members - issue cleared up
  - TODO: install plugin and check if adding users to group in keycloak works
  - All is clear and somewhat doable within this week
  - Optimistic concerning completion.
- Johannes:
  - configure keycloak needs staging and will then notify justus
  - design decision is under review
  - Credentials for zignos will be shared with the team, shared account will be used
- Justus:
  - #2348 blocks someone, precision of three digits is needed
  - #2371 read JSONB decision from Alfons to branch off and do the migration on
  - #2316 minor ticket and unimportant for the release
  - #1856 is blocked
  - #1938 audit trails is a strong must have, sometimes jumps between the layers
  - All clear except for #1856’s solution which is why the ticket is blocked for now.
- Liza (not here)
- Maiia: #2301:
  - bugs source for small maps was found, lodash will be used
  - #2284 can't be reproduce;
  - #2265 source is not clear yet, possible fix discussed: not storing the timeline if the date is today
- Moritz (not here)
- Patrick:
  - #2012 postponed due to infrastructure tickets
- Paul:
  - project restructuring
  - email service and mautic container are the focus of the week
  - auto ssh to the agents (infrastructure repository) is working
- Richard (not here)
- Tasks for Everyone

PermaplanT