Meeting 13.10.2025

Attendees

Markus
Alfons
Andrei
Ben
Chris(toph) Kraus
Johannes
Justus
Maiia
Moritz
Paul
Hannes
Richard (here but ill)

Cannot come:

Liza
Christoph Schreiner

Buddies

Andrei & Maiia & Alfons
Christoph & Liza
Ben & Chris
Moritz & Paul
Johannes & Richard
Justus & Hannes

Success Partners

Maiia & Moritz (Frontend)
Ben & Andrei & Alfons (Frontend)
Hannes & Johannes (DevOps)
Liza & Paul (PM)
Richard & Chris (Tooling)
Christoph & Justus (Backend)

Agenda

09:00 start
Meeting Notes: Andrei
status (looking back):
1. meeting with success partner: journalling, review an MR together
2. current progress and blocks
clear communication:
- Is this done?
- Can you do this?
- Please do this.
- Workflows help by clarification of context
news from infrastructure
- CI pipeline stable
- Nextcloud/Keycloak still very unstable, needs architectural change:
  - massive data loss because of accidental rollback of Nextcloud
  - contacts broken
  - base layer images broken (but fix found)
  - lots of cleanup required (removed keycloak accounts etc.)
- proposed change:
  - mr and dev should be in completely isolated dev machine
  - on this dev machine also everything related to infrastructure gets developed
  - only master and www stay on prod machine
  - access restrictions/different passwords etc. to avoid accidental working on production
news from PM
- Paul: iterations
- issue tracker usage:
  - issue tracker does not forget anything
  - only write what really needs to be addressed
workflows:
- workflow (ready for implementation)
- iteration (how to prepare weekly issues, add in:progress)
- review workflow
  - invite about 2-5 people (not too many, not too few)
  - at least two reviews: one for testing, one for code (better two)
  - don't invite me for reviews unless required
  - process reviews quickly
  - should be fast process within one iteration
- meeting workflow: assign meeting note taker, branch name and other small updates in this MR
Reinsaat CEO Treffen Do 9:00
- downtime of infrastructure, especially Nextcloud and CI
- Friday Wartungsfenster from now on longer (and will stay longer for dev machine)
eye strain
break 10:05
presentation next weeks:
- Hannes
Tasks for Everyone next week: update authors.md according the template
Development Board (looking forward):
- Richard
- Alfons
- Andrei
- Ben
- Chris(toph) Kraus
- Christoph Schreiner (not here)
- Hannes
- Johannes
- Justus
- Liza (not here)
- Maiia (write issue about timeline)
- Moritz
- Paul (write issue for Chris)
- Tasks for Everyone

Outlook

tech talk (frontend/backend coordination):
- map overview sorting
- delete areas
reviewing
- guidelines
- how to review
- workflow
maybe in two weeks? Hannes will give a short talk about how to debug network requests to Nextcloud
decision workflow
last decisions for 1.0
- JSON
- Quality of infrastructure

Tasks for Everyone

Tasks to be done until latest Thursday 16.10.2025 23:59:

Update authors.md according the template, see !1895
review 2 MRs regarding RQ brainstorming submissions
Regular Tasks

Statistics (02.09 - 09.10)

Merge Request approved

Bachinger, Paul: 9 Raab, Markus: 9 Zettl, Hannes: 2 Ziehengraser, Johannes Leonhard: 2 Kuzmishyna, Maiia: 1 Muth, Moritz: 1 Schreiner, Christoph: 1 Weilguni, Justus: 1

Issue progress (status changes + closed)/ total assigned

Bachinger, Paul: 6/7 Dinu-Coreth, Andrei Cristian: 1/6 Kraus, Christoph: 4/8 Kuzmishyna, Maiia: 2/8 Mokshantseva, Elizaveta: 5/6 Muth, Moritz: 2/5 Müller, Alfons: 1/2 Raab, Markus: 2/3 Schlegel, Ben: 4/7 Schreiner, Christoph: 2/8 Weilguni, Justus: 2/4 Wutscher, Richard: 1/3 Zettl, Hannes: 3/6 Ziehengraser, Johannes Leonhard: 0/4 Total: 35 / 79

Did Not Approve Last Meeting Notes In Time

Alfons
Ben
Moritz
Richard
Andrei
Chris(toph) Kraus

Meeting Notes

09:00 start
Meeting Notes: Andrei
status (looking back):
1. meeting with success partner: journalling, review an MR together
2. current progress and blocks
- Alfons:
  - did some reading, so far good
  - did not have meeting with buddies yet
- Andrei:
  - only worked on Sunday, progress on open issues and not much left, will work on writing
- Ben:
  - also good progress on issues
  - no blocker
  - managed to fix TanStack update issues
- Chris:
  - 2 blockers with the documentation tasks, needs refinement
  - confusion on what status to give the task - in review or blocked
- Hannes:
  - reading and reviewing, not yet reviewed what happened over the weekend
  - no blockers
- Justus:
  - open MR for issue he was working on, needs reviews
  - security bug - hard to finish without local keycloak
- Maiia:
  - no buddy talk
  - mostly continued working on her issues
    - found some root cause for one of the bigger bugs investigated
- Moritz:
  - no meeting with buddy/sp
  - work in progress on his rework, looking for feedback
- Paul:
  - working on things, nothing major to update one
- Richard:
  - was quite sick, could not do much
clear communication:
- For a question, we need an answer not a solution
- Be precise when doing reviews, make a suggestion if possible
- MR Author can then know if suggestion matches what they meant
- Context is important and can bring different expectations -> workflows should help to clarify this
news from infrastructure
- CI pipeline stable
- Nextcloud/Keycloak still very unstable, needs architectural change:
  - massive data loss because of accidental rollback of Nextcloud
  - local1 unknown status: there was another attempt to fix it
  - contacts in nextcloud broken
  - base layer images broken (but fix found)
  - lots of cleanup required (removed keycloak accounts etc.)
- proposed change:
  - mr and dev should be in completely isolated dev machine
  - on this dev machine also everything related to infrastructure gets developed
  - only master and www stay on prod machine
  - access restrictions/different passwords etc. to avoid accidental working on production
news from PM
- Paul: iterations
- issue tracker usage:
  - issue tracker does not forget anything
  - only write what really needs to addressed
workflows:
- workflow (ready for implementation)
- iteration (how to prepare weekly issues, add in::progress)
  - when should we look at upcoming issues -> ideally one iteration in advance
- review workflow
  - invite about 2-5 people (not too many, not too few)
  - don't invite Markus for reviews unless required
  - process reviews quickly
  - should be fast process within one iteration
- meeting workflow: assign meeting note taker, branch name and other small updates in this MR
Reinsaat CEO Treffen Do 9:00
- downtime of infrastructure, especially Nextcloud and CI
- Friday Wartungsfenster from now on longer (and will stay longer for dev machine)
eye strain
- take a break about every 20 min (as it feels right), stand up, look away from your computer
- demonstrated few exercises for neck/shoulders
Tasks for Everyone next week: update authors.md according the template
Development Board (looking forward):
- Richard:
  - update devcontainer - update rust to latest versions
  - nextcloud - working on backup and the various issues (plugins -> ideally before thursday)
- Alfons:
  - Onboarding going well, waiting for fix about nextcloud picture
  - work on the other open issues
- Andrei:
  - Link Preview - get it merged soon and see if it works, maybe can be tested with mr.permaplant.net
  - Other open MRs still need reviews
  - Closed form bug that was fixed with Maiia's MR
  - To investigate the new assigned issues, check if they are too big
- Ben:
  - open MR should be mergeable
  - nodejs update waits for the other merge, update documentation
  - TanStack should work now but want to test it a bit more
  - Would be good to have the NextCloud image fix
- Chris(toph) Kraus:
  - e2e state reusing - even with saved cookies, still need to press login once, so we can't remove the 5s sleep. maybe it needs changes in the frontend -> create new issue
  - workflow -> blocked because it needs more refinement
  - guidelines for how others should prepare information that can be used for e2e tests
  - flow of how to make new e2e tests to improve coverage
- Christoph Schreiner (not here)
- Hannes:
  - local network - some work done but needs further checking
  - draft until Friday for quality goals
- Johannes:
  - opentelemetry - design decision
  - rebase failed, tip: you can use git history as files don't get deleted (unless garbage collected)
  - good reviewer guidelines on Makefile fix
- Justus:
  - map access working for test
  - map access control admin - move into iteration
  - security vulnerability -> works locally but not in mr, need keycloak to test
- Liza (not here)
- Maiia:
  - Encountered timeline bug (tbd: report it)
  - Already working on improving visual indication of plant relations
- Moritz:
  - Worked on mobile UX issues (would like reviews on MR)
  - Backend and Frontend are not synced yet (needs to wait on backend)
- Paul:
  - Will work on PM on main repo
  - Will work on infrastructure devuan upgrade
- Tasks for Everyone:
  - Update authors.md based on template
  - Review RQ submissions from others (at least 2 MRs)
  - After you have 2 reviews, update your RQ Brainstorming and invite Markus for review

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