Meetings workflow

Scope: To be read by all developers or other contributors, who participate in meetings.

Goal: Ensure efficient communication and collaboration during and after meetings.

Workflow for Contributors

• On Monday 9:00, attend the meeting
  • In case you can not make it to the meeting, please write a mail to meetings@permaplant.net at least the day before.
• The contributor who wrote the meeting notes is responsible for having the meeting notes in BBB in the break and at the end of the meeting.
  • Please read through your meeting notes before, to make sure they are understandable.
  • Add extra context or explanations where needed.
• Approve the meeting MR latest by Thursday 23:59

Workflow for Meeting Notes

• Monday after meeting:
  • add the meeting notes to MR, if forgotten by contributor taking notes (done by Markus)
  • read through meeting notes and correct any mistakes, afterwards ask review from Markus (done by Liza)
  • after approval from Markus, invite everyone to review (done by Liza)
• Wednesday afternoon: remind everyone who has not yet approved the meeting notes, to review and approve them. (done by Liza)
• Friday afternoon: (done by Liza)
  • merge the meeting notes into dev.
  • Create new agenda for the next Monday.
    • remark everyone who hasn't approved the meeting notes in the previous agenda.
    • change date of when tasks are due.
    • add topics (if known) to the agenda.
    • add statistics about contributions in the last week.
      • How many reviews were done
      • How many issues were closed
      • How many issues had (no) progress
  • create new MR with agenda.